For DeepScribe, a pioneer in AI-powered clinical documentation, managing the surge of RFPs and security questionnaires had become increasingly complex. Each enterprise deal demanded rapid, precise answers, yet the context lived in scattered docs, Slack threads, and disparate tools. Tribble changed that equation.

Dion Reynolds, who leads technical operations and compliance initiatives, recalls how manual the process once felt. Prospects wanted proof of how DeepScribe handled clinical data, but pulling the right evidence meant chasing down SMEs and recreating language from scratch. DeepScribe needed a faster, trusted way to deliver audit-ready responses.

The challenge was compounded by scattered security requirements that didn't align with standard questionnaires. Many SMEs ran internal Q&A workflows via Slack—but each new ask would mean searching documentation, validating responses, and then still worrying whether the language met legal and compliance standards. DeepScribe needed a way to leverage the expertise already within the organization while enabling teams to respond faster.

A Smarter Approach to Documentation

The transformation began when DeepScribe implemented Tribble's AI-powered platform. The solution went beyond simple automation—it created an intelligent knowledge base from existing security artifacts, RFP responses, and playbooks. With Tribble learning from every submission, the team captured best-in-class language once and reused it everywhere.

"When we first saw Tribble's process was so compelling. We were spending countless hours assembling answers to common questions and re-answering the same questions. It became clear we needed to start creating a single source of truth—and we definitely needed automation," Blake Swinholt, Director of Strategy Growth at DeepScribe, explains. "With Tribble, every RFP—whether routine or truly unique—now gets a fast and accurate response we can trust."

The answer was accessible and measurable. By unifying existing RFP responses, security documentation from platforms like Whistic, knowledge articles from Confluence and Notion, and historical Q&A from Slack, DeepScribe created a single source of truth. And when a question fell outside the repository, Tribble learned from every revision and feedback loop. The result: a self-improving system that delivers consistent, high-quality answers with measurable ROI.

Driving Efficiency Across Teams

Tribble's capabilities extended to streamlining RFP workflows through its Slack integration, which proved particularly valuable for collaborating on narrative sections of RFx responses. The platform's intelligent features helped optimize the RFP response process while maintaining cost efficiency.

"Tribble isn't just helping us respond faster—it's helping us sell better," says Blake Swinehart, Director of Strategic Growth at DeepScribe. "From enabling quicker ramp-up for new hires to streamlining our entire sales process, the impact has been profound."

The results were striking:

• 65% reduction in RFP response time
• 80% automation rate for routine responses
• 30-35% time savings on complex proposals
• Immediate access to updated sales and compliance materials

Building a Foundation for Growth

What began as a solution for RFP management has become an essential tool in DeepScribe's compliance documentation strategy. By centralizing and automating RFP responses, Tribble has created a robust knowledge base that continues to drive efficiency in the compliance process.

"At its core, this isn't just about automation; it's about enabling our team to focus on what we do best—innovating healthcare," reflects Reynolds, whose implementation of stringent compliance frameworks has been key to securing enterprise partnerships. "In today's rapidly evolving healthcare technology landscape, the ability to adapt and scale compliance processes is just as crucial as the innovations themselves. By transforming our approach to compliance and operational excellence, we've not only improved our efficiency but also strengthened our position in the enterprise market." "Tribble has transformed how we handle documentation and compliance, allowing us to scale our operations without sacrificing quality or accuracy."

As DeepScribe continues to expand its presence in the healthcare technology sector, Tribble remains central to their strategy, providing the scalability and efficiency needed to maintain their competitive edge. With plans to integrate additional compliance workflows and explore AI-generated sales collateral, DeepScribe is well-positioned to continue their mission of transforming healthcare documentation.